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Organization
By Laws
ARTICLE I - NAME AND
PURPOSE
Section 1:
This Committee shall be known as the OAKLAND COUNTY REPUBLICAN
PARTY.
Section 2:
The purpose and object of the OAKLAND COUNTY REPUBLICAN PARTY shall
be to perform all duties provided by law and such other duties not
prohibited by law as will benefit the general welfare of the
Republicans of Oakland County and to conduct the political affairs
and business of the Oakland County Republican Party.
ARTICLE II - THE
EXECUTIVE COMMITTEE
Section 1:
There shall be an Executive Committee of the Republican Party of
Oakland County, which shall be established as provided by law and
per Section 3 of this Article II. The Executive Committee shall
elect the Chairman, Vice-Chairman, Secretary and Treasurer of the
Executive and County Committees, and shall fill any vacancies
occurring in these offices. No proxy voting shall be allowed for the
selection of officers to the Executive and County Committee.
Section 2:
The duties of the Executive Committee shall be to establish general
policy for, and conduct the affairs of the Oakland County Republican
Party and to perform such additional duties as may be required by
law.
In addition, the Executive Committee
shall consist of Delegate-Elected members, Nominee members, and
Ex-Officio members.
The Executive Committee shall consist
of a number of persons equal to double the number of county offices
and state legislative offices for which Republican candidates were
nominated at the last two (2) preceding fall primary elections,
together with the persons most recently nominated by the Party for
each of these offices.
Nominee Members
The Nominee members shall be those persons most recently nominated
by the Republican Party for county offices and state Legislative
offices residing in Oakland County at the last two (2) preceding
fall primary elections. If a vacancy occurs in the position of a
Nominee member of the Executive Committee, the vacancy may only be
filled by the person who is the new nominee for the office in
question.
Delegate-Elected Members
The Delegate-Elected members of the Executive Committee shall be the
persons elected at the Fall County Convention. Nine (9)
Delegate-Elected members shall be elected At-large and the remaining
Delegate-Elected members shall be apportioned among state
legislative districts based upon the most recent vote for the
Republican candidate for County Executive. All Delegate-Elected
members must be registered voters who reside in Oakland County.
Eligibility for the Executive Committee includes participation in
one of the following organizations - General Membership ($25),
Century Club ($100), 400 Club ($400), RLC ($1000) or Finance
Committee (5000). The above mentioned membership shall be payable
no later then the close of business on June 30th (or the next
business day after June 30th in said calendar date falls on a
weekend) of each calendar year to be considered a member in good
standing and eligible for nomination and election to the Oakland
County Republican Party Executive Committee.
In the event of a vacancy, all
Delegate-Elected members shall fill the vacancy. A new legislative
district member shall be a registered voter who resides in the same
legislative district as the member being replaced. A new At-Large
member may be a registered voter who resides anywhere in Oakland
County.
Ex-Officio Members
The Ex-Officio members of the Committee shall be persons who reside
in Oakland County and who hold the following positions: county
Chairman, Vice-Chairman, Secretary, Treasurer and Deputy Treasurer,
members of the Republican State Committee, State Party officers,
former county Chairmen who have served within the last ten (10)
years, Republican Congressmen, Congressional District Chairmen, the
Presidents of the Oakland County Young Republicans, the Women's
Council, the Republican Women's Forum, the Oakland County Lincoln
Republican Club, the Chairmen of the various committees appointed by
the county Chairman, the appointed General Counsel, the county
Finance Chairman, the 500 Club President, and the immediate past
office holders of the positions of county Vice-Chairman, county
Secretary and county Treasurer. Ex-Officio members shall have a
voice, but not a vote.
Filling Vacancies
The Executive Committee shall nominate candidates as provided by law
to fill vacancies that occur in countywide offices, township
offices, city offices, or any other office (including state
legislative or congressional offices), the electoral district of
which is entirely within the boundaries of the county.
ARTICLE III - THE
COUNTY COMMITTEE
Section 1:
There shall be a County Committee which shall consist of the
following persons who must be residents of Oakland County: all
Precinct Delegates elected and serving, elected County Executive
Committee officers, members of the Executive Committee and
Congressional District Committee officers.
Each individual shall have one (1)
vote.
Section 2:
The duties of the County Committee shall be to approve the Bylaws
and Bylaw amendments, and to perform all duties provided by law.
ARTICLE IV -
COMMITTEE MEMBERS
Section 1:
Meetings of the County Convention shall be held as required by law
at a time and place within Oakland County to be determined by the
county Chairman. The County Committee shall meet no later than April
30th of the odd numbered years.
Section 2:
A quorum for all meetings of the County Committee shall be
seventy-five (75) members of the Committee or one-fourth (1/4) of
the membership whichever is smaller. No County Committee vote may be
cast by proxy.
Section 3:
Regular meetings of the Executive Committee shall be held as
frequently as necessary to carry out its duties, at times and places
within Oakland County to be determined by the county Chairman. The
Executive Committee shall meet at least four (4) times each calendar
year.
Section 4:
A quorum for all meetings of the Executive Committee shall be
one-third (1/3) of the voting membership of the Committee
represented by person or by proxy.
Section 5:
Any member of the Executive Committee may designate, in writing, a
person to represent him at any meeting of the Executive Committee,
except that no person shall hold more than one (1) vote, nor shall
any person hold a proxy unless that person is a registered voter of
and resides in Oakland County.
Section 6:
Special meetings of the Executive Committee may be called by the
county Chairman when he or she shall deem it advisable, and shall be
called when requested, in writing, by twenty (20) members of the
Executive Committee, or forty (40) members of the County Committee,
or when provided for by the action of the County Committee.
Section 7:
An agenda and preliminary notice of the subject matter to be
considered at meetings of the County and Executive Committees shall
be sent via first class mail by the Secretary to each member of the
committee with the notice and the time and place of the meeting and
postmarked not less than ten (10) days prior to each meeting. Five
(5) days notice shall be given of special meetings unless such
notice is prevented by emergency.
Section 8:
Any Delegate-Elected member who shall be deemed absent at three (3)
meetings of the Executive Committee in a calendar year shall be
considered to have resigned from the Committee and his or her
position on the Committee shall be filled as provided in Article II,
Section 3. A Delegate-Elected member may use a proxy for any
meeting; however, only two (2) proxies will be counted as attendance
in a calendar year.
ARTICLE V - OFFICERS
Section 1:
The officers of the Executive Committee and the County Committee
shall be a Chairman, a Vice-Chairman, a Youth Vice-Chairman, who
shall be between the ages of 18 and 25, a Secretary, a Treasurer, a
Deputy Treasurer, and such other officers as may be appointed by the
Chairman with the approval of the Executive Committee. The officers
of the County Committee and the Executive Committee shall be the
same persons. The officers need not be members of the Executive
Committee, but must be registered voters residing in Oakland County.
Section 2:
The Chairman, Vice-Chairman, Secretary and Treasurer shall be
elected by the Executive Committee within thirty (30) days following
the Fall County Convention held in even numbered years. The Deputy
Treasurer and Youth Vice-Chairman shall be appointed by the Chairman
with the approval of the Executive Committee. The term of office
shall be for two (2) years commencing January 1 of the odd numbered
years.
Section 3: Vacancies
If an officer shall resign or become ineligible to hold office,
there shall be a vacancy in that office.
If a vacancy occurs in the office of
Chairman, the powers and duties of the Chairman shall be assumed
immediately and automatically by the Vice-Chairman until a new
Chairman is elected.
In the event a vacancy occurs in the
office of the Treasurer, the powers and duties of the Treasurer
shall be assumed immediately and automatically by the Deputy
Treasurer until a new Treasurer is elected.
All vacancies in offices shall be
filled by elections by the Executive Committee for the remainder of
the term. Such elections shall be held not less than fifteen (15) no
more than forty-five (45) days after the vacancy occurs.
ARTICLE VI - DUTIES
OF OFFICERS
Section 1: County Chairman
The duties of the Chairman shall be those provided by law, and also
such other duties not prohibited by law as may be required by action
of the County Committee or the Executive Committee, including but
not limited to the following:
The Chairman shall preside at all
meetings of the County Committee and the Executive Committee, and
shall be an Ex-Officio member of all other committees. The Chairman
shall appoint the chairmen and members of all committees and with
the exception for the Budget Review Committee, may remove them, all
subject to the approval of the Executive Committee.
The Chairman shall be responsible for
directing the administration of the headquarters and staff; shall be
responsible for managing the day-to-day affairs of the Committee;
shall coordinate the activities of the Republican Committee; shall
submit a proposed annual budget for review and approval or
modification by the Budget Review Committee prior the February
meeting of the Executive Committee; and may hire full or part time
personnel for positions approved by the Executive Committee.
The Chairman shall submit reports to
the Executive Committee and County Committee as may be required by
action of the Committees; keep the Committees informed of Republican
Party programs and activities; and may assign to other officers and
committees such duties as may be necessary.
Section 2: Vice-Chairman
The Vice-Chairman shall preside at meetings of the County Committee
and the Executive Committee in the absence of, or at the request of,
the Chairman and shall perform such other duties as directed by the
Chairman and/or the Executive Committee or County Committee. In the
event the Chairman is unable to act, the powers and duties of the
Chairman shall be assumed by the Vice-Chairman until such inability
is removed or until the Chairman shall again take up the duties of
the office.
Section 3: Youth Vice-Chairman
The Youth Vice-Chairman shall be responsible for organizing Teenage
Republican Club chapters, and college Republican Clubs and for
carrying out such other duties as shall be assigned by the Chairman.
Section 4: Secretary
The Secretary shall perform all the duties normally incident to the
office of Secretary and in particular shall keep a permanent record
of the minutes and attendance at all meetings of the Executive
Committee and County Committees; shall make these records available
for inspection and copying by any member of the Committees; shall
furnish a copy of the minutes of the most recent meeting to any
member of the Committees who requests the same; and shall see that
all notices are duly given as required by law and by these Bylaws.
Section 5: Treasurer
The Treasurer shall have the care and custody of all monies paid to
the County Committee and shall deposit the same in the name of the
County Committee in a bank designated by the Executive Committee,
and shall pay all duly authorized bills. The Treasurer shall serve
as Chairman of the Budget Review Committee, and shall be responsible
for the proper and timely filing of all financial reports by law.
The Treasurer shall keep, or cause to
be kept, an accurate account, in permanent records, of all receipts
and disbursements of funds of the Committee, using proper and
orderly methods of keeping records; and said of the County Committee
and shall render statements of the revenues, expenditures,
outstanding obligations and cash balance of the County Committee to
the Executive Committee and County Committee and each regular
meeting.
At the close of each calendar year,
the Treasurer shall obtain from an auditor an annual statement and
report as of December 31st of each year setting forth the financial
condition of the County Committee and summarizing its income and
expenditures. The Treasurer shall forward the reports to the
officers by the first day of March of the year following and shall
present a copy of the report to the Executive and County Committees
at their next regular meetings. The Treasurer shall turn over to his
or her successor all funds, accounts and other property pertaining
to the affairs of Treasurer upon leaving office.
Section 6: Deputy Treasurer
The Deputy Treasurer shall assume the powers and duties of the
Treasurer, as defined in Section 5 of this Article, during the
absence or inability of the Treasurer.
ARTICLE VII - SPECIAL
COMMITTEES
Section 1: Budget Review Committee
There shall be a Budget Review Committee, which shall consist of the
Treasurer, who shall serve as the Chairman, the Deputy Treasurer,
the County Chairman, the Finance Chairman, and seven (7) persons to
be appointed by the County Chairman with the approval of the
Executive Committee.
The Budget Review Committee shall
review and may approve or modify by majority vote the proposed
annual budget, which shall be submitted to it by the County
Chairman. The Budget Review Committee shall submit the proposed
budget as approved or modified by its action by the February meeting
of the Executive Committee for review and approval or modification.
The Budget Review Committee shall
meet at least quarterly and shall regularly report to the Executive
Committee the current status of the financial policies and programs
of the OAKLAND COUNTY REPUBLICAN PARTY. The Budget Review Committee
shall recommend such changes and alterations in the budget as are
necessary when actual revenues and revised revenue projections are
not adequate to support budgeted expenditures. Recommendations of
the Budget Review Committee with reference to the budget shall be
presented to the Executive Committee for acceptance or modification
at the next Executive Committee meeting.
Section 2: Committees
The Chairman may appoint such other committees as deemed necessary.
ARTICLE VIII -
RESOLUTIONS
Section 1:
All resolutions, with the exception of resolutions honoring an
individual for special service to the Party or community, shall be
submitted to the County Chairman at least five (5) days prior to the
mailing of notice of the meeting at which they are proposed to be
introduced.
Section 2:
The Chairman shall cause a copy of each proposed resolution to be
mailed to each member of the Executive or County Committee with the
notice of the meeting of the Committee.
Section 3:
It shall be the policy of the County Committee and the Executive
Committee not to endorse or support individual candidates in
contested Republican primary elections or in judicial elections
(except Supreme Court), except as provided in Section 4.
Section 4:
In the exceptional circumstance where an endorsement will benefit
the Republican Party in Oakland County, the Executive Committee may
endorse, support or disavow an individual candidate in a contested
Republican primary election, or in a judicial election (except
Supreme Court) provided that a motion to endorse or disavow a
particular candidate be adopted by two-thirds (2/3) of the Executive
Committee present and voting, and provided further that notice of
consideration of the motion is given as provided in this Article,
with the consent of the candidate whose endorsement is proposed.
Section 5:
The resources of the OAKLAND COUNTY REPUBLICAN PARTY shall not be
used to endorse or support individual candidates as provided in
Section 4, provided that Republican Committee resources may be made
available on an equal access basis to all announced candidates in
Republican primary elections where no candidate has been endorsed
according to the rules and policies established by resolution of the
Executive Committee. The use of such resources shall not interfere
with the operation of Headquarters or with the functioning of the
Committee.
Section 6:
It is the policy of the County Committee and the Executive Committee
that the officers of the Committee in their official capacity shall
not endorse partisan candidates in a contested primary election, or
a judicial election (except Supreme Court) except where the
candidate has received Committee endorsement.
ARTICLE IX -
PROCEDURE
Robert's Rules of Order, Newly
Revised, shall govern the County and Executive Committees in all
cases where said rules are not in conflict with the Bylaws of these
Committees.
ARTICLE X - AMENDMENT
OF THE BYLAWS
These Bylaws may be amended by a
majority of the Executive Committee and County Committee membership
present and voting, except that Article III may only be amended by
two-thirds (2/3) vote of the Executive Committee and County
Committee membership present and voting, provided that notice of any
proposed amendment shall have been furnished with the meeting notice
to each member of the Committee. No amendment shall take effect
until it has been adopted by both the Executive and the County
Committee.
ARTICLE XI - ADOPTION
These Bylaws shall be adopted when
approved by a majority of the Executive Committee and the County
Committee present and voting at the meeting when they are presented.
These Bylaws shall govern the conduct
of the OAKLAND COUNTY REPUBLICAN PARTY, the Executive Committee and
the County Committee and its officers and committees upon adoption
by the Executive Committee, and until the County Committee shall
adopt these Bylaws with or without amendment.
When adopted, these Bylaws shall
remain in force and effect until amended in accordance with Article
X.
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