Proposed Rules for 11-20-2014 Oakland County Convention
1. The purpose of this convention is the election of the Oakland County Republican Party (OCRP) Executive Committee for the term of 2014-2016. Thirty nine (39) Executive Committee members shall be elected in the State Representative District caucuses. Nine Executive Committee members shall be elected At-large. Pursuant to the Oakland County Republican Party By-laws, only dues paying members of the Oakland County Republican Party for 2014 as of June 30, 2014 are eligible to be elected to the Executive Committee.
2. In order for any vote to pass it must be by a majority vote of Delegates to the Convention and At-large Delegates present and voting at the Convention
3. The County Chairman, acting as the Temporary Chairman of the Convention, shall call the Convention to order.
4. The report of the Committee on Credentials shall be adopted by a majority vote.
5. The Temporary Convention Chairman appoints the temporary convention officers and Committee on Rules and Order of Business. The Committee on Rules and Order of Business will meet and propose rules to govern the OCRP County Convention. Any amendments to the rules from the floor need to be in writing with enough copies for the Delegates and At-large Delegates to share (approximately 250 copies). The Convention shall follow the agenda as set forth in the Order of Business.
6. Upon approval of the rules, the next order of business is the election of a Permanent Chairman of the Convention, which shall be done as follows:
a. The Temporary Chairman shall accept nominations from the floor and conduct a voice vote. Only duly elected Precinct Delegates at the August 5, 2014 primary election as certified by the County Clerk, and the list of At-large delegates as outlined in Section 5(A) of the Republican Party of Michigan Rules are permitted to make nominations and/or vote.
b. Should the vote outcome be contested, the Temporary Chairman shall use other voting methods as appropriate.
c. The person receiving the majority of the votes of the Delegates and At-large Delegates present shall become Permanent Chairman of the Convention.
7. Upon election of the permanent Chair, they shall appoint the permanent organization of the convention and it shall consist of a Secretary, Sergeant-at Arms, Parliamentarian, Tellers and their Assistants, Caucus Chairman, and a Nominating Committee and any other committee the Chairman deems appropriate. All officers and committees shall be appointed by the Chairman, except for the position of Chairman.
8. A Nominating Committee shall be appointed by the Permanent Chairman of the Convention of at least three delegates. Floor nominations for At-large Members to the Executive Committee shall be referred to the Nominating Committee. The Nominating Committee shall meet and propose a list of nine (9) nominees for At-large membership for the Executive Committee. The committee’s report will be voted upon without amendment by the convention. Should the report receive a majority vote of delegates present, the nominees shall be elected. If a majority of delegates present do no approve the report, the Nominating committee shall meet again and present another report and repeat this process until a report is supported by a majority vote.
9. Any resolution offered on the Convention floor and proposed for adoption by this Convention shall be made in writing with copies of such resolution for the Delegates and At-large members. Resolutions meeting these criteria shall be referred to the Committee on Resolutions without debate. The Committee on Resolutions will review all resolutions and make recommendation to the full convention.
10. The Convention shall have the following rules:
a. The Chairman, upon any question, shall not recognize any Delegate until he/she states his/her name, community and precinct number. Only duly elected Precinct Delegates will be recognized from the floor.
b. No Delegate shall address the Convention for longer than a period of two (2) minutes, nor more than once on the same matter, without the consent of the majority of delegates & At-large members present and voting, except in the case of the maker of the motion who shall be allowed to address the Convention twice.
c. The Chief Sergeant-At Arms shall be the chief police officer of the Convention. Disorderly conduct by any delegate/alternate or person in attendance is strictly prohibited. After two warnings from the Chair regarding disorderly behavior, they can be removed from the convention. He/she shall have charge of such duties as may be designated by the Chairman of the Convention.
d. No proxy votes are permitted.
e. The Tellers shall tally all votes except voice votes and have such duties as may be designated by the Chairman of the Convention.
f. An At-Large Delegate (ex. County Commissioner, State Representative, etc.) to this Convention shall be a member of the Caucus from the municipality in which he/she resides.
11. Each State Representative District, which exists in whole or part in Oakland County, shall caucus separately for the purpose of electing its apportioned number of Executive Committee members according to the OCRP bylaws.
12. Within each State Representative District Caucus, the following rules shall apply:
a. The State Representative District Caucus chair has been appointed by the Permanent Chairman of the Convention and there is no election for this position. The Caucus Chairman may appoint Tellers to assist with the voting process.
b. Nominations for Executive Committee members must come from the floor and no slate of candidates will be considered.
c. All nominees must have paid their dues by June 30, 2014 in accordance with OCRP By-laws
d. Each nominee will have no more than 1 minute to tell why they should be voted to the OCRP Executive Committee
e. Delegates and At-large Delegates will vote by secret ballot with a unique name for each of the number of spots available, no plunking. More or less names will disqualify the ballot.
f. If more than twice the number of open positions are nominated – the first ballot will reduce the list of names to no more than twice the number of spots available. Second ballot, if needed, will select top vote getters. All ballots must have the same number of unique names as available for election (ex. 3 spots available = 3 unique names). More or less names will disqualify the ballot.
13. The Caucus Chairman shall submit the list to the Permanent Convention Secretary. Reports from the Caucus shall be received unaltered and may not be changed by the full County Convention. The report contains the full name, address, phone number and email (if available) of individuals elected Executive Committee Members.
14. The parliamentary authority for this Convention shall be Robert’s Rules of Order, Newly Revised.
County Convention Order of Business
1. Temporary Chairman calls convention to order
3. Pledge of Allegiance
4. Introduction and appointment of Temporary Secretary
5. Temporary Secretary reads Call to Convention
6. Temporary Chairman appoints:
a. Committee on Rules and Order of Business
b. Temporary Parliamentarian
c. Temporary Sergeant-At-Arms
d. Temporary Tellers
7. Temporary Chairman makes remarks
8. Committee on Credentials submits report for convention approval
9. Committee on Rules and Order of Business submits report for convention approval
10. Nomination and Election of Permanent Convention Chairman
11. Permanent Chairman appoints:
a. Permanent Parliamentarian
b. Permanent Sergeant-At-Arms
c. Permanent Tellers
d. Permanent Caucus Chairman
12. Nomination and Election of Permanent Secretary
13. Oath of Office administered to all Permanent Convention Officers:
14. Permanent Chairman appoints the following standing committees:
a. Nominating Committee
b. Committee on Credentials
c. Committee on Resolutions
15. Permanent Chairman requests any resolution be submitted to Committee on Resolutions.
16. Nominating Committee submits report for convention approval - Nomination and Election of At-large members of the Executive Committee
17. Permanent Chairman directs the Permanent District Caucus chairs to the location of District Caucuses with time when District Caucus should be completed (approx. 60 min)
18. Permanent Chairman recesses county convention
19. Permanent District Chairman reassembles the full county convention
20. Committee on Resolutions submits report for convention approval
21. Convention adjourns